Payroll Services in Hollywood, FL for Small Businesses

Organized Payroll Support for
Small-Business Employers

Paying employees involves more than calculating hours and issuing checks. Your business may also need payroll reports, direct-deposit processing, tax deposits, quarterly filings, year-end forms, and Florida reemployment-tax reporting.

H&S Accounting & Tax Services provides payroll services for small businesses that want a clearer, more organized process. Our CPA-led firm is based in Hollywood, FL and has more than 25 years of experience. We can handle recurring payroll processing and, under a full-service engagement, specified payroll-tax deposits and filings. We’ll prepare a quote based on the actual scope.

What our payroll services can include

We define the service level before work begins, so you know which responsibilities remain with you.

Paycheck calculations
Payroll check preparation
Direct deposit, when included
Monthly and quarterly reports
Annual and custom reports
PTO accrual tracking

EFTPS tax deposits
Federal and state payroll-tax returns
Quarterly payroll report filing
W-2 and W-3 processing
Florida reemployment-tax reporting
New-hire reporting

Federal and state registrations
Prior-period corrections
Workers’ compensation audit support
Unemployment claims and agency audits
Multi-state payroll issues
Contractor Forms 1099 and 1096, when applicable

Payroll processing and full-service payroll are not the same

“Full-service payroll” does not have one universal meaning. Some providers calculate checks and reports; others also make tax deposits and file specified returns. That difference matters.

Service level	Work covered	Details to confirm
Recurring payroll processing	We calculate pay, prepare checks, offer direct-deposit options, track accruals, and provide the agreed reports.	Confirm when payroll information is due, how payroll is funded, and which reports are included.
Full-service payroll-tax compliance	We make the agreed tax deposits and file the covered federal, state, quarterly, and employee year-end forms.	Confirm which forms, agencies, jurisdictions, and accounts are included.
Specialized payroll work	Registrations, notices, prior corrections, audits, and multi-state issues.	Confirm whether a separate review or engagement is required.

Federal and Florida payroll responsibilities

Payday is only one deadline. Federal tax deposits and payroll returns follow their own schedules, and the required filing frequency may differ from the company’s pay cycle.

Federal responsibilities

Federal responsibilities may include EFTPS deposits, Forms 941 and 940, and W-2 and W-3 reporting. The IRS lists the employment-tax forms employers may need.

Florida responsibilities

Florida calls its unemployment-related employer tax “reemployment tax.” Liable employers generally report wages each quarter on Form RT-6, even when no wages or tax are due. The Florida Department of Revenue explains RT-6 reporting and new-hire reporting. H&S Accounting & Tax Services handles the specified deposits and filings included in a full-service payroll-tax engagement.

What still remains with the employer

You still need to provide correct hours, pay rates, deductions, and employee changes on time. You must maintain enough payroll funding, classify workers correctly, review agency notices, provide account access, and confirm that scheduled filings and deposits were completed.

Employment eligibility remains your responsibility too. Florida private employers with 25 or more employees generally must use E-Verify for new hires. Outsourcing payroll does not outsource the employer’s legal responsibility. The IRS explains that employers generally remain responsible for federal employment-tax returns and payments when a third party performs the work.

Starting payroll or switching providers

A midyear provider change requires careful opening balances that match what was already paid and reported.

Initial consultation

We review your employee count, pay frequency, work locations, current payroll system, and need for tax-filing support.

Records and access

You provide employee details, prior payroll reports, year-to-date figures, tax-account information, and any required authorizations.

Quote and onboarding

We define who handles what, the applicable deadlines, the reports you’ll receive, the service scope, and related fees.

Setup and first-payroll review

We confirm the opening balances, check the first payroll, and establish a practical routine for future submissions.

Standard setup generally takes two to four weeks. A midyear conversion, prior corrections, or multi-state payroll may require four to eight weeks. We can also discuss separately scoped QuickBooks support.

What affects your payroll service quote

Pricing varies by complexity. We consider employee count, pay frequency, work locations, tax jurisdictions, filing responsibilities, direct-deposit requirements, reporting needs, software connections, and workers’ compensation or retirement integrations.

Complex pay arrangements, existing errors, and multi-state payroll can change the scope. The written quote identifies the selected services and fees, so you can see what the engagement covers.

For an accurate quote, provide your employee count, pay frequency, work locations, and required tax-filing support.

When payroll errors require separate work

Recurring payroll processing does not automatically correct inherited problems. If returns were never filed, tax deposits were missed, or W-2s were incorrect, we may need to review and correct those items separately. The same applies to worker-classification mistakes, agency notices, unreliable year-to-date balances, and differences in prior-period reports.

That work should be addressed before ordinary processing continues. Carrying a bad opening balance into a new system only moves the problem. Read about common small business payroll errors or the help available for payroll tax problems.

Why businesses choose H&S Accounting & Tax Services

H&S Accounting & Tax Services provides CPA payroll services from its Hollywood, Florida office, with local and remote appointments available. We bring more than 25 years of experience working with small businesses.

The service scope is defined before the engagement begins. When included, we can also coordinate payroll with the business’s accounting and tax needs. Read more about our CPA background and approach.

Common payroll questions

What do payroll services include?

That depends on the service level. The work may include recurring processing, direct deposit, reports, accrual tracking, tax deposits and filings, or year-end forms. Registrations, corrections, audits, notices, and contractor forms may need a separate scope.

Do payroll services cover tax deposits and filings?

Only when you choose full-service payroll-tax compliance. Your written scope will list the deposits and returns we’ll handle, including the agencies and jurisdictions covered.

How early should I submit payroll information?

Hours and employee changes generally need to reach us about two business days before payday. The actual cutoff depends on processing and direct-deposit funding requirements.

How long does payroll setup take?

Standard setup generally takes two to four weeks. Multi-state payroll, prior corrections, or a midyear change may require four to eight weeks.

Can I switch payroll providers during the year?

Yes. A midyear change requires complete prior reports and accurate year-to-date figures before the first payroll with the new provider.

How much do payroll services cost?

Pricing reflects employee count, pay frequency, locations, filing duties, integrations, reporting needs, and unresolved payroll issues. We’ll quote the work your business actually needs.

Request a payroll services quote

To prepare your quote, we’ll need your employee count, pay frequency, work locations, current payroll system, preferred start date, and required tax-filing support. Tell us about any unresolved notices or corrections too. H&S Accounting & Tax Services will review the information and prepare a quote based on the work your business needs.